Job Sheet Software
Job Sheet Software could give you a massive advantage if you’re managing field service teams, in the field. You’re probably wondering whether to stick with traditional paper job sheets or make the leap to digital job sheets.
Both methods have their merits, so the following breakdown of the pros and cons could help you make a more informed decision.
Job Sheet Software Pros:
1. Streamlined Operations
Digital systems offer real-time updates, allowing for immediate adjustments and better overall workflow.
2. Easy to Manage
A centralised digital job sheet system provides easy access to all job information, making management less cumbersome.
3. Cost Savings in the Long Run
Once implemented, digital job sheets can lower costs by reducing the need for paper and freeing up time previously spent on manual tasks.
4. Environmentally Friendly
Going digital means less paper waste, aligning with eco-conscious initiatives and possibly earning your business green credentials.
5. Enhanced Security
Data is backed up automatically and security features can be implemented to limit unauthorised access.
6. Increased Data Collection
Digital forms often encourage more detailed information gathering. Users find it easier to check boxes than to write extensively, increasing the likelihood of capturing extra info that can lead to more quoting opportunities.
7. Invoice Faster
Digital job sheets are on the system with one click. This means you are ready to invoice the client once reviewed.
8. No Chasing Paper
No more chasing paperwork in somebody’s van. Plus, understanding handwriting, can challenging and lack the details you need to invoice.
Job Sheet Software Cons:
1. Initial Setup Time
Implementing a new digital job sheet system often requires staff training and initial setup, change can be difficult for some people.
2. Technology Downtime
Systems can have downtime or experience other tech issues, that require IT support.
3. Ongoing Support Costs
Most digital systems have recurring subscription fees or require periodic software updates, which may have an impact on operational expenses.
Paper Job Sheet Pros:
1. Easy to Use
Little or no special training or tech knowledge is needed.
2. Low-Cost Usage
Low initial investment: just paper and pens. Maybe printer costs.
3. No Tech Issues
The paper doesn’t crash or require software updates.
4. Versatile and Customisable
Easy to scribble additional notes or alter them on the spot.
5. High Availability
Works everywhere no need for internet connectivity.
Paper Job Sheet Cons:
1. Manual Data Entry
Information needs to be transferred to a computer later. This is an additional cost to the paper process. Potential for input errors.
2. Paper Waste
It Consumes paper and requires physical storage space. This could affect Office space costs, as well as additional cabinets
3. Risk of Loss
Physical sheets can be misplaced or damaged. In the worst cases, lose to water or fire damage.
In the round, it’s much harder to make the case for paper job sheets vs. digital job sheets. However, both will do a job, it’s just a case of which works best for you!.
Final thought; You don’t hear of any companies moving from digital job sheets back to paper. The direction of travel is mostly in the opposite direction.